Action Group Guidelines
The members of the Dramaturgs’ Network can organise events and create resources by working together in an Action Group.
The Dramaturgs’ Cafe is an example of a series of events organised by an Action Group. The Best Practice document is an example of a resource which was developed by an Action Group.
To find out more click on this link or download the document: How To Organise A Network Event
Organising a Network Event
Organising a Dramaturgs ’ Network event via an Action Group
According to the DN’s Constitution, projects’ and events’ delivery can be structured around ‘Action Groups’. These groups can be organised by any Member but must be agreed by the Executive Committee, and will have to consist of a minimum of 2 people and at least one member of the Executive Committee.
As a member you can organise a professional event in the name of the Dramaturgs’ Network (DN) in your professional area if an appropriate opportunity arises. It should be advertised as a Dramaturgs’ Network event but may be run with other organisations and institutions and/or linked with an associated event.
The Executive Committee is available to help you create a successful and inspiring event in keeping with the ethos of the network.
GUIDELINES
Action Groups
Action Groups direct the relevant project in order to accomplish the DN’s aims, and will exist only for the term of the project. Decisions on activities and operations associated with the event are taken by the Action Group based on discussions by the whole group.
Themes
Events run in the name of the network can cover any of the following:
• Issues around the practice of dramaturgy and the role of the dramaturg.
• The process of a particular performance.
• Workshops, skills sharing and discussions around the dramaturgy of a performance event, way of working or particular practitioner.
• International exchange.
• Academia and practice exchange.
If you have a suggestion for an event that does not fit into any of the above, contact the Executive Committee for advice.
DN profile
Please provide the finalised information about the event to the Executive Committee so we can inform members and others through our website, mailing lists and other means of communication.
Please find an opportunity during the event to explain to participants what the DN is, its aims, and how it is organised. This can either be done verbally during the introduction to the event, through a hand-out or in other appropriate ways previously agreed with the Executive Committee.
Finances
These events should be financially self-sufficient, either through in-kind contributions by partner organisations or as a charged event or grants.
Do not commit to any expenses not covered by the above conditions before you have written agreement from the Executive Committee agreeing further financial support. Note that reimbursement of non-agreed cannot be guaranteed.
Please note no Members get reimbursed for their time running events for the network.
Any proceeds from any participation charges, after expenses are deducted go to the network for the facilitation of future events.
EXAMPLES OF EVENTS:
- The Dramaturgs’ Café.
- Workshops and talks.
- Post show discussion.
- Running a panel discussion or round table at a conference as long as the subject matter is about practice.
PROCESS
1) Proposal
Contact the Executive Committee and submit a short proposal to the EC.
Your proposal needs to contain:
• Aims and description of the event.
• Time, date and venue.
• Target audience
• Whether it is a one-off event or a series of events.
• Planned number of participants.
• A budget for the event (including any in-kind support).
• A named event leader, his/her contact details and short CV plus the names and contact details of other members of the Action Group.
2) Responsibilities
Once your proposal is approved as a DN event and the EC member is appointed, you as the Action Group leader become responsible for overseeing the event (including its evaluation), and you are personally responsible for its finances and submitting the appropriate reports.
3) Marketing the event
During the planning of the event the responsible EC member will sign-off on all advertising copy used.
The Dramaturgs’ Network logo must be included in all advertising and other materials associated with the event.
Please feel free to use all of the network’s communication tools to distribute information about your event.
4) Reports
Within 30 days of the event a report consisting of three parts should be submitted to the Executive Committee:
- A short account of the event to be published on the website listing the participants; the debates, aims and the outcomes of the event; other issues that might be of interest to the network members and the industry.
- A page for EC fundraising purposes, outlining how any financial support was used, the value and nature of any in-kind contributions, the number of participants, and learning points.
- A final budget report for DN accounts including invoices, receipts and in-kind contributions.
Each Action Group is required to account for their work at the next AGM.
Posted by Hanna S at 09:52 PM in dramaturgs'network
